Privacy Policy

The privacy policy was updated on 17th of February, 2023.

The purpose of this privacy policy (hereinafter the “Privacy Policy“) is to detail the processing of personal data by Germitec when you use one of its websites (hereinafter the “Sites“).

1. Who is responsible for the processing of your personal data?

The Germitec entity responsible for processing your personal data varies depending on your geographical location in the world. Germitec entities are referred to as “Germitec“, “our” and “we” in the Privacy Policy.

You will find below the list of Germitec entities that may be responsible for processing:

  • France: GERMITEC, a public limited company with a share capital of 29 927,82€ and located at 19 rue Vauban 33000 Bordeaux, is registered in the Créteil Trade and Companies Register under the number 484 531 199 and represented by Mr. Vincent GARDES, in his capacity as Managing Director.
  • United Kingdom : GERMITEC UK LTD, a company incorporated under English law with a share capital of €24,632.62 and located at 3-7 Temple Avenue, London, England, EC4Y 0DA, registered 13092261 with the Registrar of Companies for England and Wales and represented by Vincent GARDES, in his capacity as Managing Director.

2. What kind of personal data do we collect ?

For the purposes of the Sites we collect the following personal data :

  • Data you provide to us : When you contact us, register for online training or interact with us, we collect the personal data we need, such as your name, first name or e-mail address.
  • Data we collect automatically : When you visit one of our Sites or use one of our services, we collect data from your terminals. This information is automatically collected through the use of cookies. To learn more about cookies, please read our Cookie Policy.

3. For what purposes and for how long your personal data is processed ?

We collect and process your personal data for defined purposes and for a limited period of time. The following table gives details of the purposes and legal bases for the processing we carry out, as well as the periods for which your data is stored.

Germitec does not retain your personal data beyond what is necessary for the purposes for which it is processed.

Your personal data may be kept longer, in particular to enable Germitec to establish proof of a right it holds under a legal or contractual obligation.

Purpose

Legal basis(s)

Duration of storage

Communication with people contacting Germitec (contact form…)

Consent ;

Germitec’s legitimate interest in responding to requests for information

The data is kept for the time necessary to process your request.

Analyses relating to navigation on the Sites

Consent ;

Germitec’s legitimate interest in the proper functioning of its Sites, for data collected via cookies that are strictly necessary

The data is kept for the time necessary to achieve the purpose, for a maximum period of 25 months.

Commercial communications and commercial prospecting by electronic means

Consent ;

Legitimate interest of Germitec to promote and develop its activity.

The data is kept:

– Until you withdraw your consent;

– For three years from the end of the commercial relationship, if you are a customer of Germitec;

– For three years after your last contact with Germitec, if you are a prospect

Germitec training account management

Consent

The data is kept until you object to the processing.

Management of requests to exercise rights

Compliance with a legal obligation to which Germitec is subject

The data is kept for the time necessary to respond to your request.

Management of pre-litigation and litigation

Compliance with a legal obligation to which Germitec is subject

The data is kept for the duration of the statute of limitations related to the pre-litigation or litigation concerned.

4. Does Germitec sell or disclose your data to third parties ?

Germitec does not transfer your personal data to any other company.

Germitec may, however, share your data with the following third parties :

  • Germitec’s external advisors, such as lawyers or auditors;
  • Legal or administrative authorities, if Germitec is required to do so by an applicable legal or regulatory obligation.

In addition, Germitec may share your personal data with its subcontractors (companies of the Germitec group or external service providers). In this case, Germitec undertakes to ensure that its subcontractors process your personal data in accordance with the applicable data protection regulations.

In the course of outsourcing your personal data, some of your personal data may be transferred outside the European Economic Area (EEA) and to countries that do not offer the same level of protection for your data as you enjoy under the General Data Protection Regulation (hereinafter the “GDPR”). In the absence of an adequacy decision granted by the European Commission under Article 45 of the GDPR, the transfer of your personal data will be governed by appropriate transfer mechanisms under Article 46 et seq. of the GDPR, such as the standard contractual clauses adopted by the European Commission. To obtain a copy of the appropriate safeguards, we invite you to contact us at the contact details mentioned in Article 8 of this Privacy Policy.

5. What are your rights ?

We inform you that you have several rights, listed below :

  • The right of access: If you request it, we will provide you with a copy of your personal data that we process;
  • The right of objection: you have the right to object to your personal data being processed by Germitec on the basis of its legitimate interest;
  • The right to erasure: you have the right to request the deletion of your personal data;
  • The right to limit processing: you have the right to ask Germitec to limit the processing of your personal data;
  • The right to data portability: you may, under certain conditions, request to receive all the personal data you have provided to Germitec for transfer to another controller;
  • The right of rectification: you can ask us to rectify your personal data if they are incomplete or incorrect;
  • The right to determine the fate of your personal data: You have the right to give us instructions (general or specific) about what to do with your data after your death.

For any request for information or exercise of your rights, you can contact our data protection officer by mail at the following address: dpo@germitec.fr

You may lodge a complaint at any time with the competent data protection authority, and in particular with the CNIL (www.cnil.fr), the competent data protection authority in France.

6. Are our Sites intended for minors ?

No, our Sites are not intended for minors. Therefore, we do not collect personal data from minors. Any person providing data to Germitec, in particular in the context of the contact form or the creation of a training account, declares having reached the legal age of majority.

If we discover that we have collected personal data from minors without their legal guardians’ permission, we will delete this information. We also invite you to contact us at the address mentioned in Article 8 of this Privacy Policy, if you have provided personal data of a minor without the authorization of his/her legal representative(s).

7. Can we change the Privacy Policy ?

We may change this Privacy Policy at any time, including to reflect changes in regulations, our services, or data protection practices. We may notify you of a material change to this policy by posting a notice on this page.

Our use of personal data is subject to the privacy policy in effect at the time the data is used.

8. How to contact us ?

If you have any questions about this privacy policy, or if you would like to receive more information about your rights or exercise them, you can write to us at the following e-mail address: dpo@germitec.fr

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